What is a SOC 1 Report? A Service and Organization Control Report explained. A SOC 1 Report (Service and Organization Controls Report) is a report on Controls at a Service Organization which are relevant to user entities’ internal control over financial reporting. The SOC1 Report is what you would have previously considered to be the standard SAS70 (or SSAE 16), complete with a Type I and Type II reports, but falls under the SSAE 18 guidance (as of May 1, 2017). Please see the following articles discussing the SSAE 18 guidance and additional information related to the SOC 1 (Type I and Type II) Reports: SSAE 18 Type I Report Background Information SSAE 18, Replacing SSAE 16 starting May 2017 [...]
What is a Surcharge? A surcharge, often called convenience fees, pass the cost of processing a credit card onto the person initiating the transaction or purchase. In your case, a tuition payment. The convenience fee offsets the cost of processing credit cards, netting the school 100% of the transaction, thus zero cost card processing. Surcharges or Convenience Fees are extremely common in Higher Education: A CreditCards.com survey found that 81% of institutions that accept cards charge a convenience fee when students make payments by card. What is equally common is for the convenience fee to be assessed as a single, flat-percentage rate, such as 2.75%, for all credit cards and debit cards. While this approach results in 0% transaction costs to the school, and therefore [...]
What Exactly Is FERPA - the Family Educational Rights and Privacy Act? What Exactly Is FERPA - the Family Educational Rights and Privacy Act? The Family Educational Rights and Privacy Act (FERPA) also known as the Buckley Amendment is a federal law that protects the privacy of a students’ education records and personally identifiable information. Often times FERPA is assumed to be part of the Privacy Act of 1974 which governs the records kept by government agencies, including the application records in the federal processing system which can be misleading. When a student has reached the age of 18 or when attendance begins at a postsecondary institution at any age, rights under FERPA are transferred from the student’s parents [...]
The diamond 2.0 value promise By Randy Field, Chief Revenue Officer Value. What does it mean? Dictionaries will tell you that a product’s or service’s cost is used as the common measuring unit for value. Price fits nicely into a product comparison spreadsheet that can be scored to reach a logical buying decision. This type of comparison shopping can be useful when buying a “commodity” product. However, a Student Information System is an “applied technology”. A School’s SIS is applied to the unique business practices required for their student on-campus/online population, career requirements, accreditation, funding and other needs. One-size-does-not-fit-all. So, how do you determine the value of an applied technology? An alternate way to look at “value” is using “best [...]
Flaw in Microsoft Outlook Lets Hackers Easily Steal Your Windows Password From a blog post by thehackernews.com, and many other blog posts similar, almost 18 months ago, a security researcher Will Dormann of the CERT Coordination Center (CERT/CC) has found a severe vulnerability in Microsoft Outlook (CVE-2018-0950), 18 months has passed but Microsoft partially addressed it with the last Patch Tuesday updates. The flaw in Microsoft Outlook ties the way Microsoft Outlook renders remotely-hosted OLE content when an RTF (Rich Text Format) email is previewed and automatically initiates SMB connections. The CVE-2018-0950 flaw could be exploited by attackers to steal sensitive data such as Windows login credentials by tricking victims into preview an email with Microsoft Outlook, [...]
Tips & Tricks: DiamondSIS Version 1.773 Tips & Tricks are our favorite webinars. It's our chance to show off some of the great work our programming team has been working on. It also showcases some of the great ideas provided by our users! DiamondSIS has been built over 15 years with users in mind. Many of our enhancement ideas and added features are submitted to us by our users. If you have an idea that would make your workflow easier within DiamondSIS, we would love to hear it! Simply navigate to the Support Portal and submit a ticket with Feature Request as the subject line! We always appreciate new ideas and feedback. Register [...]
DiamondSIS Version 1.773 Update Released We are pleased to announce the release of Version 1.773 which contains several improvements to our Diamond SIS Core software. If you are interested in learning more about the version release, please join us for a webinar on this topic April 4, 2018 at 10am Pacific. Use this link to access the webinar's registration. We welcome your feedback, comments and questions at any time through our Support Portal, which can be accessed at support.diamondsis.com.
Cybersecurity Due Diligence When Purchasing a Career College, FERPA & GLBA Compliance It’s more than just Antivirus updates and OS patches! It is FERPA & GLBA Complaint as well. Schools, colleges, and universities are perhaps the last places one might think would interest the “cybercriminals.” After all, what could they potentially hope to gain from an attack on a soft target like an educational institution? Well, that is specifically why there is a sudden spike in cyberattacks on such institutions (see sidebar) – because they are SOFT TARGETS! When purchasing a career college or when making a decision to merge with another educational institution, college and university administrators must exercise additional cybersecurity due diligence aspects of the [...]
DiamondADM 201: Advanced Form Design In this webinar, we discuss some advanced aspects of form design within DiamondADM including: adding rules to a form field FA Tag in Financial Aid forms HTML Blocks - Passing bindings Inserting videos into your forms View
Diamond Student Information System (SIS) V 1.772 Release Notes Summary The next release, Version 1.772, will be launching shortly. Here’s a summary of what you can expect. Notable changes include updates to 1098-T Form-related functionality, and updates to features around the Student Master. V 1.772 also has additional updates documented in this blog. 1098T Form Updates - What’s New Diamond SIS has committed to continually monitoring the tax and regulatory landscape in order for the system to maintain the highest levels of IRS regulatory compliance: The latest IRS updates to 1098T form will be implemented each year To produce the forms, Diamond SIS users won’t have to purchase any new forms or envelopes The updates will enable [...]
We are pleased to announce the release of Version 1.771 which contains several improvements to our Diamond SIS Core software. Please review these enhancements in the following information. If you are interested in learning more about the version release, please join us for a webinar on this topic Feb 7, 2018 at 10am Pacific. Use this link to access the webinar's registration. We welcome your feedback, comments and questions at any time through our Support Portal, which can be accessed at support.diamondsis.com.
Dimond Student Information Systems (SIS) understand that in an increasingly digital age, it is critical that schools factor in and establish comprehensive cybersecurity practices. The U.S. Department of Education passed a new set of requirements in its Title IV Regulation 34 C.F.R. § 668.23(a) calling for Title IV schools to incorporate comprehensive data protection and management strategies into their annual budgets, otherwise risking the loss of title and funding. Dimond MSS Managed Cyber Security Services by Dimond SIS keep their security systems up to date and their clients informed about all possible threats and updates to there Cyber Security Services. There are a variety of ways schools can not only comply with these requirements, but have a proactive—rather than [...]
Subject: URGENT: Federal Government Shutdown Good Morning, All: As you are probably aware, effective Saturday morning at 12:01 am the Federal Government shut down. Please be advised that COD and G5 will continue to operate during the shutdown, at least in the short-term. Pell and Direct Loans are forward-funded, meaning that the money being spent today (2017-18) was appropriated in the FY17 Federal Budget. In addition, a large portion of the funding for these programs is considered “mandatory” funding and will remain allocated to the programs that are required by existing law. Should the shut-down continue more than a week, the Department will bring back a number of employees from furlough and the programs could continue as normal for [...]
What do the Spectre & Meltdown Attacks Mean for Diamond SIS (Student Information Systems)Customers? In a previous post from Diamond SIS(Student Information Systems), Meltdown & Spectre: What You Need to Know (HYPERLINK TO ORIGINAL BLOG), we gave an overview of the Spectre and Meltdown attacks and why they are so damaging. These attacks pose the largest threats in cyber security history and have the potential to affect everyone who is utilizing a CPU made after 1995. These attacks could literally affect almost all desktops, laptops, mobile devices, etc. currently being used. How Will Diamond SIS Customers be Affected? Diamond SIS hosted servers and storage services underwent a planned update Dec. 21st, so much of the risk associated with Spectre [...]
Last week, security analysts announced two of the most damaging cybersecurity threats on record: Spectre and Meltdown. These threats can obtain passwords, log-ins, personal info, intellectual property (IP), tap into secured databases, as well as collect SSL keys and more. Unlike the Distributed Denial of Service (DDS) attacks of last October with Mirai, wherein networks were being overloaded to the point of shutdown, the Spectre and Meltdown attacks occur at the processor-level and affect just about everyone. Meltdown specifically affects all Intel microprocessors and a handful of ARM-based microprocessors, which allows for a rogue process to read any you computer memory, regardless of whether it should be able to or not, even through encryption. Spectre, however, has a wider reach; [...]
Dear Diamond Information Systems (SIS) Users, 2017 was a big year for Diamond Student Information Systems (SIS)! With 10 huge version releases and more than 200 added features and enhancements, keeping the Career Students and Staff who use our software ahead of the competition with leading-edge technology. We sure kept our programmers busy, making sure our Career Students and Facility have the best education management software systems possible. In the webinar, we saw great interaction with our viewers which made it easier to help you! We had a record number of interactive users with 96 Percent answering our live Poll! We recognized where we could help educate our and gave directions to our viewers where they felt it was needed. Below gives an [...]
It keeps getting better! We are excited to release version 1.770 of Diamond Student Information System. Login to your Support Portal account to see a complete list of enhancements, new functionality, and bug fixes. Thank you to everyone who provided feedback and input. DiamondSIS has been built over many years by listening closely to our clients. If you have any new ideas for enhancements or functionality, please let us know by submitting a new idea in the Support Portal.
We are excited to release version 1.769 of Diamond Student Information System. Login to your Support Portal account to see a complete list of enhancements, new functionality, and bug fixes. Thank you to everyone who provided feedback and input. DiamondSIS has been built over many years by listening closely to our clients. If you have any new ideas for enhancements or functionality, please let us know by submitting a new idea in the Support Portal.
Diamond SIS supports these accrediting agencies, and more. One of our many Strengths is in Compliance and Reporting. Contact us today to learn how DiamondSIS can help you manage your reporting - with much less effort!
Ready to do more and work less? Diamond SIS makes it Possible! Posted last year Every month, new Career Colleges are learning how Diamond SIS saves them time … and effort. If you haven't implemented a professional Student Information system or you're looking for a solution that provides more depth of features, functionality and reporting; we invite you to grab a cup of coffee, your favorite soda, or a glass of water and join us for this enlightening webinar. "Saving Time & Doing More. Career College Administration Effort-Savers!" Webinar Date & Time: June 16th, 2016 10:00am PST Grab some coffee and give us 30 minutes to show you how hundreds of successful campuses thrive with Diamond SIS. Announcing Credit Card [...]
Trusted at hundreds of campuses throughout the U.S. and Puerto Rico, the Diamond Student Information System is a market-leading career college student information system that organizes every stage of the administrative life-cycle. It streamlines Recruiting and Onboarding, eases Financial Aid Packaging and Processing, manages Schedules, Attendance, Grades, Internships and Placement. When choosing your career college SIS system, look at the depth and breadth of features, reporting, and information management. This is where Diamond SIS truly excels. Since 2001, our advanced Reporting provides depth and insight into your schools’ operations while ensuring compliance with all major accreditation bodies, the Department of Ed, and State agencies. When you require the very best in Accrediting Agency compliance technology, rely on Diamond SIS.
Admissions 101: Intro to Admissions Module In this training video, you will learn the basics of the Admissions Module including: Adding leads Updating leads Tracking lead activity through Lead Tasks and Lead Notes and running basic lead reports! View Recording
Every month, new Career Colleges are learning how Diamond SIS saves them time … and effort. If you haven't implemented a professional Student Information system or you're looking for a solution that provides more depth of features, functionality and reporting; we invite you to grab a cup of coffee, your favorite soda, or a glass of water and join us for this enlightening webinar. "Saving Time & Doing More. Career College Administration Effort-Savers!" Webinar Date & Time: June 16th, 2016 10:00am PST Grab some coffee and give us 30 minutes to show you how hundreds of successful campuses thrive with Diamond SIS.
Credit and Debit Card processing is nowBuilt into Diamond SIS Get Your Money Faster: Reduce accounts receivable and past-due debt No more wasted hours tracking down bad checks Students can pay On-line!! (Requires the Student Portal -Click for more Info!) Faster access to your funds Convenient and professional Lower Your Workload and Improve Accountability: Reduces steps Reduces errors - No more double-entry! Automates postings Professional Accounting and Ledgers Management This webinar has passed, but you can view it anyway. Click here!
Diamond SIS is pleased to announce the promotion of Tammy Hawkins to the position of Director of Training and Support Services. Having previously served as Systems Support Manager, Tammy has stepped into her new role for the purpose of bringing support and training under one department. She previously worked at Career College of Northern Nevada as assistant registrar, registrar and network administrator assistant. She is well-versed in administrative processes at career colleges, technical and process infrastructure and the Diamond SIS solution. With three years’ experience in technical support prior to her current role at Diamond SIS, Tammy has consolidated our training and documentation procedures and brings new leadership to this important role. “Tammy has been an asset for Diamond SIS [...]
In our ongoing support of our client schools in preparing for the Gainful Employment reporting requirements in July, we encourage our clients to begin reviewing and preparing data in advance to streamline the process. In response to your feedback, we have developed a second document that will help you identify specific reports that will be useful in the process of ensuring your data is as complete and accurate as possible. Download the Success Guides here: Preparation Guide #1 (Published June 16, 2015) Preparation Guide #2 (Published June 24, 2015) Read more by visiting the GE Compliance Page at Diamond SIS. Have questions? Contact us on the website or send an email to email@example.com We are also offered a brief webinar for questions and answers. Watch for future webinars [...]
Diamond SIS is pleased to announce another important addition to our team: Tammy Hawkins serves as our Systems Support Manager. She has worked in corporate and education venues for the past 15 years in various support capacities including registrar, network administration, technical support, and training. Tammy’s background in analysis, technical support, information technology, and school operations provides the ideal framework for her training and support role. Customers ask for her by name because she brings an energetic can-do attitude and willingness to serve. She is a valuable team player Diamond SIS is thrilled to have her on-board! "I'm very happy to be part of the Diamond SIS Team! The most rewarding part of my job is teaching our Clients to use Diamond SIS as [...]
Diamond SIS, Inc. the leader in school management software, has recently changed ownership, marking a new chapter in the life of the company. Former CEO Jim Queen has returned as CEO and owner. “I believe in the Diamond SIS solution, and I’m pleased to have had the opportunity to secure sole ownership of the company,” said Jim Queen. “While our product development continues, we are currently focused on providing our customers with the support and training they deserve. We are dedicated to helping our customers stay in compliance, become more efficient and grow their enrollment.” Headquartered in Calabasas, California, the new operating company will continue development of enhancements to its comprehensive suite of school management software modules. The Diamond [...]
One of the frameworks used to help provide analysis and metrics for school growth is the degree to which the school is utilizing systems and processes that are scalable. In other words, if the school is to grow and become say, twice its current size, are the processes and systems in place currently appropriate and efficient for that new size? It's sometimes tempting for school owners (or school presidents, school directors, etc.) to assume that such issues will be resolved when the growth comes. The problem with kicking the can down the road is that so many variables that lead to school growth (in terms of enrollment, programs and placements) are wrapped up in the culture of the school [...]
2014 is shaping up to be our best year ever! Not only has the company grown in personnel and revenues, we continue to expand our product line and services. During January, all departments are on deck for strategy planning and sharing as we ramp up a new phase in our company. We are preparing new resources for support, training, and collaboration, in addition to expansion in our development team. We are pleased to welcome our new Chief Technology Officer, Saima Khan, who is leading us in some exciting projects that forward our development efforts and technology implementation. Stay tuned as we expand as our website, social media presence and training resources! Plus, watch for more information about our User [...]