Version Release Notes2019-02-25T16:40:10+00:00

DiamondSIS Core Version Release Notes

Version # 2.010 Release Date 2/21/2019

Admissions Module:                                                                                                                                                                                                                                      

New Functionality: Admissions > Leads > QA Button

A warning message ‘QA already exists. Do you want to continue?’ has been added when a Questionnaire tab already exists.

Registrar Module:                                                                                                                                                                                                                                           

New Report: Registrar > Student Master > Reports > Program Course Progress – Pursuit Of Program

This new report has been added to display pursuit of program unit details and student progress.

New Report: Registrar > Student Report Selection > Select > Academics > Program Course Progress – Pursuit Of Program

This new report has been added to display pursuit of program unit details and student progress.

New Report: Registrar > Student Report Selection > Select > Academics > Program Course Progress – Pursuit of Program Summary

This new report has been added to display pursuit of program unit details and student progress by program in a summary format.

New Report: Registrar > Student Report Selection > Select > Summary Reports > Summary 25 – Residency

This new report has been added to display Student Name, ID, Address, Home Phone, Email and State of Residency.

New Functionality: Registrar > Student Master > Demographics Tab > State of Residency

A new field has been added to allow users to document the State of Residency.

New Functionality: Registrar > Student Report Selection > More Tab > Distance Learning Filter

A new filter for ‘Distance Learning’ has been added.

New Functionality: Registrar > Student Report Selection > More Tab > Address State Filter

A new filter for ‘Address State’ has been added which will filter from a student’s current address.

New Functionality: Registrar > Student Report Selection > More Tab > State of Residency Filter

A new filter for ‘State of Residency’ has been added.

New Functionality: Registrar > Student Report Selection > Select > Misc > Mass Update State of Residency

New functionality has been added to allow the user to mass update the ‘State of Residency’ field located on the Registrar > Student Master > Demographics tab.

New Functionality: Registrar > Student Enrollment Selection > Other Tab > Distance Learning Filter

A new filter for ‘Distance Learning’ has been added.

New Functionality: Registrar > Student Enrollment Selection > Select > Misc > Student Enrollment Distance Learning Change

New functionality has been added to allow the user to mass update the ‘Distance Learning’ field located on the Registrar > Student Master > History tab.

Enhanced Report: Registrar > Student Report Selection > Select > Summary Reports > Summary 5 – Student-Dates

This report has been enhanced to include a column for Original Expected Grad date.

Enhanced Report: Registrar > Student Enrollment Selection > Select > Summary Reports > Summary 5 – Student-Dates

This report has been enhanced to include a column for Original Expected Grad date.

Enhanced Functionality: Registrar > Student Master > History Tab > Distance Learning

An option ‘N/A’ for not applicable has been added to the Distance Learning selection list and this list has been updated to sort in ascending order.

Enhanced Functionality: Registrar > Student Master > History Tab > View Other Enrollments

This form has been reformatted to mirror the Registrar > Student Master > History fields.

Enhanced Functionality: Registrar > Grade Book > Setup

The Grade Book Setup screen has been enhanced for faster performance when a grade book item is deleted.

Financial Aid Module:                                                                                                                                                                                                                                           

New Functionality: 2019-2020 Pell Chart

The 2019-2020 Pell Chart data has been added to this version which associates with the Financial Aid > Awards > Package > Calculate Pell feature.

Enhanced Functionality: Financial Aid > Awards > Awards Disbursement Tab

Code has been added to change the color of the award to blue and the ‘Status’ of a disbursement to ‘DiamondPay’ when payment processing is pending within DiamondPAY.

Accounting Module:                                                                                                                                                                                                                                          

New Report: Accounting > Student Ledger > Make Selection > Student Ledger – Simple

This new report has been added to display Transaction Date, Ledger Code, Debit, Credit and Balance.

New Report: Accounting > Accounting Report Selection > Make Selection > Student Ledger – Simple

This new report has been added to display Transaction Date, Ledger Code, Debit, Credit and Balance.

Enhanced Functionality: Accounting > Payment Batch > Student Selection tab

Warning message has been updated to ‘Warning’ and ‘This Student is not Active. You may continue.’

Placement Module:                                                                                                                                                                                                                                         

Enhanced Functionality: Placement > Company > Company Tab > School Company Advisor Field

The School Company Advisor field has been updated to sort by ‘Active’ Y/N then ‘Employee’ in ascending order.

Reports Module:                                                                                                                                                                                                                                        

New Report: Reports > Registrar > Course Offering Student Status

This new report has been added to display course and student information based on Course Offering Student Status.

New Report: Reports > Financial Aid > Student Award Disbursement Course Offering Detail

This new report has been added to display details associated with Financial Aid Disbursements.

New Report: Reports > Financial Aid > Student Award Disbursement Track Changes

This new report has been added to track changes to the Financial > Awards > Awards Disbursement tab.

New Report: Reports > School > IPEDS > Spring Collection > Setups > Report Button > IPEDS Spring Setup Review

This new report option has been added to assist institutions in reviewing IPEDS Spring report setups in a printable format.

New Report: Reports School > IPEDS > Spring Collection > Program Review

A new report has been added for Program level review of data elements required for IPEDS Spring reporting.

New Report: Reports > School > IPEDS > Spring Collection > Student Data Review

A new report has been added for Student level review of data elements required for IPEDS Spring reporting.

New Report: Reports > School > IPEDS > Spring Collection > Fall Enrollment > Part A – Fall Enrollment for Full-Time Undergraduate Students

This new report option has been added to meet reporting requirements for the IPEDS 2018-2019 Data Collection, Spring Component, Fall Enrollment, Part A – Fall Enrollment for Full-Time Undergraduate Students.

New Report: Reports > School > IPEDS > Spring Collection > Fall Enrollment > Part A – Fall Enrollment for Part-Time Undergraduate Students

This new report option has been added to meet reporting requirements for the IPEDS 2018-2019 Data Collection, Spring Component, Fall Enrollment, Part A – Fall Enrollment for Part-Time Undergraduate Students.

New Report: Reports > School > IPEDS > Spring Collection > Fall Enrollment > Part A – Fall Enrollment for Graduate Students

This new report option has been added to meet reporting requirements for the IPEDS 2018-2019 Data Collection, Spring Component, Fall Enrollment, Part A – Fall Enrollment for Graduate Students.

New Report: Reports > School > IPEDS > Spring Collection > Fall Enrollment > Part A – Fall Enrollment by race/ethnicity and gender (Full-Time Undergraduate Students)

This new report option has been added to meet reporting requirements for the IPEDS 2018-2019 Data Collection, Spring Component, Fall Enrollment, Part A – Fall Enrollment by Race/Ethnicity and Gender, Full-Time Undergraduate Students.

New Report: Reports > School > IPEDS > Spring Collection > Fall Enrollment > Part A – Fall Enrollment by race/ethnicity and gender (Part-Time Undergraduate Students)

This new report option has been added to meet reporting requirements for the IPEDS 2018-2019 Data Collection, Spring Component, Fall Enrollment, Part A – Fall Enrollment by Race/Ethnicity and Gender, Part-Time Undergraduate Students.

New Report: Reports > School > IPEDS > Spring Collection> Fall Enrollment > Part A – Fall Enrollment by race/ethnicity and gender (Graduate Students)

This new report option has been added to meet reporting requirements for the IPEDS 2018-2019 Data Collection, Spring Component, Fall Enrollment, Part A – Fall Enrollment by Race/Ethnicity and Gender, Graduate Students.

New Report: Reports > School > IPEDS > Spring Collection > Fall Enrollment > Part A – Fall Enrollment by Distance Education Status

This new report option has been added to meet reporting requirements for the IPEDS 2018-2019 Data Collection, Spring Component, Fall Enrollment, Part A – Fall Enrollment by Distance Education Status.

New Report: Reports > School > IPEDS > Spring Collection > Fall Enrollment > Part A – Fall Enrollment by Distance Education Status Residency

This new report option has been added to meet reporting requirements for the IPEDS 2018-2019 Data Collection, Spring Component, Fall Enrollment, Part A – Fall Enrollment by Distance Education Status/Residency.

New Report: Reports > School > IPEDS > Spring Collection > Fall Enrollment > Part B – Fall Enrollment by Age and Gender for Full-Time Undergraduate Students

This new report option has been added to meet reporting requirements for the IPEDS 2018-2019 Data Collection, Spring Component, Fall Enrollment, Part B – Fall Enrollment by Age and Gender for Full-time Undergraduate Students.

New Report: Reports > School > IPEDS > Spring Collection > Fall Enrollment > Part B – Fall Enrollment by Age and Gender for Part-Time Undergraduate Students

This new report option has been added to meet reporting requirements for the IPEDS 2018-2019 Data Collection, Spring Component, Fall Enrollment, Part B – Fall Enrollment by Age and Gender for Part-time Undergraduate Students.

New Report: Reports > School > IPEDS > Spring Collection > Fall Enrollment > Part B – Fall Enrollment by Age and Gender for Full-Time Graduate Students

This new report option has been added to meet reporting requirements for the IPEDS 2018-2019 Data Collection, Spring Component, Fall Enrollment, Part B – Fall Enrollment by Age and Gender for Full-time Graduate Students.

New Report: Reports > School > IPEDS > Spring Collection > Fall Enrollment > Part B – Fall Enrollment by Age and Gender for Part-Time Graduate Students

This new report option has been added to meet reporting requirements for the IPEDS 2018-2019 Data Collection, Spring Component, Fall Enrollment, Part B – Fall Enrollment by Age and Gender for Part-time Graduate Students.

New Report: Reports > School > IPEDS > Spring Collection > Fall Enrollment > Part C – Residence of First-Time Undergraduates

This new report option has been added to meet reporting requirements for the IPEDS 2018-2019 Data Collection, Spring Component, Fall Enrollment, Part C – Fall Enrollment Residence of First-time Undergraduates.

New Report: Reports > School > IPEDS > Spring Collection > Fall Enrollment > Part D – Total Undergraduate Entering Class

This new report option has been added to meet reporting requirements for the IPEDS 2018-2019 Data Collection, Spring Component, Fall Enrollment, Part D – Fall Enrollment Total Undergraduate Entering Class.

New Report: Reports > School > IPEDS > Spring Collection > Fall Enrollment > Part E – First-time Bachelor’s Cohort Retention Rates (Full-Time & Part-Time)

This new report option has been added to meet reporting requirements for the IPEDS 2018-2019 Data Collection, Spring Component, Fall Enrollment, Part E – First-time Bachelor’s Cohort Retention Rates.

New Report: Report > School > IPEDS > Winter Collection > Setups > Report Button > IPEDS Winter Setup Review

This new report option has been added to assist institutions in reviewing IPEDS Winter report setups in a printable format.

New Functionality: Reports > Accounting > 1098T > 1098T 2018 > Create Electronic File Button

This version contains the functionality to ‘Create Electronic File’ for 2018.

New Functionality: Reports > Accounting > 1098T > 1098T 2018 > Export Data to Combine Multiple Files Button

This version contains the functionality to ‘Export Data to Combine Multiple Files’ for 2018.

New Functionality: Reports > Accounting > 1098T > 1098T 2018 > 1098T 2018 Combine

This version contains the functionality to ‘Combine Multiple Files’ for 2018 electronic filing.

New Functionality: Reports > School > IPEDS > Spring Collection

This new menu item contains functionality and reports to support the IPEDS Spring Collection Fall Enrollment and Human Resources survey collections.

New Functionality: Reports > School > IPEDS > Spring Collection > Fall Enrollment > Part A – Fall Enrollment Datasheet

This datasheet view has been added to aid with the IPEDS 2018-2019 Data Collection, Spring Component, Fall Enrollment.

New Functionality: Reports > School > IPEDS > Spring Collection > Fall Enrollment > Part E – Fall Enrollment Prior Year Cohort – Datasheet

This datasheet view has been added to aid with the IPEDS 2018-2019 Data Collection, Spring Component, Fall Enrollment.

New Functionality: Reports > School > IPEDS > Spring Collection > Human Resources > Employee Report Selection

This option will redirect the user to Admin Tools > Employees > Employee Report Selection to aid with the IPEDS 2018-2019 Data Collection, Spring Component, Human Resources.

Enhanced Report: Reports > Registrar > Course Offering External ID

Added a Yes/No option to ‘Show Only Courses with an External ID?’

Enhanced Report: Reports > School > IPEDS > Winter Collection > Program Review

This report has been enhanced to include the Program’s associated CIP Code.

Enhanced Functionality: Reports > Accrediting > BPPE > School Performance Reports > Datasheet Detail > Federal Student Loan Debt Enrolled

Added data review columns for Drop Date, Enrollment LDA and Determination Date.

Admin Tools:                                                                                                                                                                                                                                           

New Functionality: Admin Tools > Master > School Master > User Defined Fields Tab > Registrar: GradeBk Report Cd Detail > Show Lab Hours

If marked ‘Y’ the Grade Book Report Card Detail Info report will display Lab Hours instead of Manikin/Live data.

New Functionality: Admin Tools > Master > School Master > User Defined Fields Tab > School: IPEDS Spring Cohort

This screen will show all options selected in the Reports > School > IPEDS > Spring Collection > Setup & Review.

New Functionality: Admin Tools > Master > School Master > User Defined Fields Tab > School: Misc

A new option has been added for ‘Sort Notes Ascending’ which allows schools to set a sort order for notes in all modules.

New Functionality: Admin Tools > Employees > Employee Report Selection > Main Tab > Ethnicity Filter

A new filter for ‘Ethnicity’ has been added to assist with IPEDS reporting.

New Functionality: Admin Tools > Employees > Employee Report Selection > Main Tab > SOC Code Filter

SOC Code Title and ‘Active’ Y/N has been added to the display list.

Enhanced Report: Admin Tools > Employees > Employee Report Selection > Make Selection > Employee Summary-IPEDS 1

Lengthened SOC Code & Title column and updated column header from ‘IPEDS Category’ to ‘IPEDS Category 1’.

Enhanced Report: Admin Tools > Employees > Employee Report Selection > Make Selection > Employee Summary-IPEDS 2

Lengthened SOC Code & Title column and updated column header from ‘IPEDS Category’ to ‘IPEDS Category 2’.

Enhanced Functionality: Admin Tools > Diamond SIS User Management

Code has been enhanced so the ‘Active’ field will automatically default to ‘Y’ when adding a new user.

Enhanced Functionality: Admin Tools > Employees > Employee Master > Employee Tab > Department Field

The Department field has been updated to sort in ascending order.

Bug Fixes:                                                                                                                                                                                                                                          

Registrar > Student Master > Select a Student form

This update addresses an issue on the Select a Student form where the field ‘Email Search’ was not returning results.

Registrar > Student Scheduler Individual

This update addresses an ‘Overflow’ error that was being received when attempting to enroll students in a class.

Financial Aid > Financial Aid Report Selection > Main Tab > Students by Term Filter

This update addresses an issue where the filter ‘Students by Term’ was not returning results.

Financial Aid > FA Master > Document Status Master

The title on this master has been updated to display ‘Document Status Master’.

Accounting > Student Ledger > Description List > Other

This update addresses an issue where the double click feature for the ‘PYA’ field was not automatically refreshing.

Accounting > Payment Batch > Student Selection > Receive Payment > Electronic Payment Button

The Electronic Payment button has been removed since it was not associated with any functionality.

Accounting > Misc Batch > Electronic Payment Button

The Electronic Payment button has been removed since it was not associated with any functionality.

Admin Tools > Diamond SIS Menu Master

This update addresses an issue where the sub menu items were not filtering correctly when selected.

Admin Tools > Employees > Employee Master > Employee Tab > SOC Code Field

This update addresses an issue where the SOC Code field was defaulting to ‘Y’ when adding a new employee.

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