Version Release Notes2019-05-17T04:40:36+00:00

DiamondSIS Core Version Release Notes

Version # 2.012 Release Date 05/16/2019

Admissions Module:

New Report: Admissions > Admissions Rep Daily Tasks > Report
This new report has been added to display the selected task data.

New Functionality: Admissions > Leads > Other Tab > Student Tests Tab > Test 6
An option for ‘Test 6’ has been added to the Student Tests tab which can be defined in the Admin Tools > Master > School Master > User Defined Fields > Registrar: School Defined Data > Student Test 6 field.

New Functionality: Admissions > Leads > Other Tab > FERPA Block Field
A field for ‘FERPA Block’ has been added with a Y/N option and will transfer to the Registrar > Student Master > Demographics tab upon enrollment.

New Functionality: Admissions > Leads Report Selection > Misc 2 Tab > FERPA Block Filter
A new filter for ‘FERPA Block’ has been added with options for Y/N/Not Set.

New Functionality: Admissions > Leads Report Selection > Testing Tab > Test Filter
An option for ‘Test 6’ has been added to the ‘Test’ filter which is associated with the Admissions > Leads > Other Tab.

Enhanced Report: Admissions > Leads Report Selection > Make Selection > Lead Summary Test Results
An option for ‘Test 6’ has been added to this report which is associated with the Admissions > Leads > Other Tab.

Registrar Module:

New Report: Registrar > Student Report Selection > Select > Other Reports > Student Directory Information
This new report has been added to display student name, address, home phone, mobile phone, date of birth, grad date, program description and email.

New Functionality: Registrar > Student Master > Other Tab > Student Tests Tab > Test 6
An option for ‘Test 6’ has been added to the Student Tests tab which can be defined in the Admin Tools > Master > School Master > User Defined Fields > Registrar: School Defined Data > Student Test 6 field.

New Functionality: Registrar > Student Report Selection > More Tab > FERPA Block Filter
A new filter for ‘FERPA Block’ has been added with options for Y/N/Not Set.

New Functionality: Registrar > Student Report Selection > Testing Tab > Test Filter
An option for ‘Test 6’ has been added to the ‘Test’ filter which is associated with the Registrar > Student Master > Other Tab.

New Functionality: Registrar > Student Enrollment Selection > Custom Tab
A new ‘Custom’ tab has been added with filters for the student custom fields.

New Functionality: Registrar > Registrar Master > Program Master > Award Setup Tab
Columns for Gross Amount and Fee Amount have been added for student loan disbursement tracking functionality and a column for Dependency Status (Dependent, Independent, Both) has been added which will default to ‘Both’.

New Functionality: Registrar > Registrar Master > Course Offering Student Status Master > Show On Report Card
An option for ‘Show On Report Card’ = Y/N has been added which will affect the following reports:
• Registrar > Student Master > Reports > Report Card
• Registrar > Student Report Selection > Select > Academics > Report Card
• Reports > Registrar > Student Reports > Student Midpoint Grades

Enhanced Report: Registrar > Student Report Selection > Select > Summary Reports > Summary 3 – Program-Dates
A column for ‘Drop Date’ has been added to this report.

Enhanced Report: Registrar > Student Report Selection > Select > Summary Reports > Summary 8 – Student Test
An option for ‘Test 6’ has been added to this report which is associated with the Registrar > Student Master > Other Tab. Report was changed to landscape orientation.

Enhanced Report: Registrar > Student Report Selection > Select > Summary Reports > Summary 17 – Student Tests
A category for ‘Test 6’ has been added to this report which is associated with the Registrar > Student Master > Other Tab. Home Phone was removed from this report to accommodate Test 6.

Enhanced Report: Registrar > Student Enrollment Selection > Select > Summary Reports > Summary 3 – Program-Dates
A column for ‘Drop Date’ has been added to this report.

Financial Aid Module:

New Functionality: Financial Aid > Awards > Awards Disbursement Tab > Program Awards Button
Added functionality to pull in Awards from the Registrar > Registrar Master > Program Master > Award Setup Tab by dependency status.

New Functionality: Financial Aid > Financial Aid Report Selection > Misc. Tab > FERPA Block Filter
A new filter for ‘FERPA Block’ has been added with options for Y/N/Not Set.

Enhanced Functionality: Financial Aid > Awards > Make Selection > Financial Aid Estimate
The title on this report has been changed from ‘Financial Aid Award Estimate’ to ‘Financial Aid Estimate’ to comply with the Federal Student Aid Announcement, Subject: Recommendations: What Postsecondary Institutions Should Work To Avoid When Issuing Financial Aid Offers, Dated: April 15, 2019.

Enhanced Functionality: Financial Aid > Awards > Make Selection > Financial Aid Offer
The title on this report has been changed from ‘Financial Aid Award Letter’ to ‘Financial Aid Offer’ to comply with the Federal Student Aid Announcement, Subject: Recommendations: What Postsecondary Institutions Should Work To Avoid When Issuing Financial Aid Offers, Dated: April 15, 2019.

Enhanced Functionality: Financial Aid > Awards > Make Selection > Financial Aid Offer – Not Approved
The title on this report has been changed from ‘Financial Aid Award Letter – Not Approved’ to ‘Financial Aid Offer – Not Approved’ to comply with the Federal Student Aid Announcement, Subject: Recommendations: What Postsecondary Institutions Should Work To Avoid When Issuing Financial Aid Offers, Dated: April 15, 2019.

Enhanced Functionality: Financial Aid > Awards > Make Selection > Financial Aid Offer Tuition/Fees
The title on this report has been changed from ‘Financial Aid Award Letter Tuition/Fees’ to ‘Financial Aid Offer Tuition/Fees’ to comply with the Federal Student Aid Announcement, Subject: Recommendations: What Postsecondary Institutions Should Work To Avoid When Issuing Financial Aid Offers, Dated: April 15, 2019.

Enhanced Functionality: Financial Aid > Awards > Make Selection > Financial Aid Offer Notification
The title on this report has been changed from ‘Financial Aid Award Notification’ to ‘Financial Aid Offer Notification’ to comply with the Federal Student Aid Announcement, Subject: Recommendations: What Postsecondary Institutions Should Work To Avoid When Issuing Financial Aid Offers, Dated: April 15, 2019.

Enhanced Functionality: Financial Aid > Awards > Make Selection > Financial Aid Offer Notification with Gross
The title on this report has been changed from ‘Financial Aid Award Notification with Gross’ to ‘Financial Aid Offer Notification with Gross’ to comply with the Federal Student Aid Announcement, Subject: Recommendations: What Postsecondary Institutions Should Work To Avoid When Issuing Financial Aid Offers, Dated: April 15, 2019.

Enhanced Functionality: Financial Aid > Awards > Make Selection > Financial Aid Worksheet
The title on this report has been changed from ‘Financial Aid Award Worksheet’ to ‘Financial Aid Worksheet’ to comply with the Federal Student Aid Announcement, Subject: Recommendations: What Postsecondary Institutions Should Work To Avoid When Issuing Financial Aid Offers, Dated: April 15, 2019.

Enhanced Functionality: Financial Aid > Awards > Make Selection > Financial Aid Worksheet – Estimate
The title on this report has been changed from ‘Financial Aid Award Worksheet’ to ‘Financial Aid Worksheet – Estimate’ to comply with the Federal Student Aid Announcement, Subject: Recommendations: What Postsecondary Institutions Should Work To Avoid When Issuing Financial Aid Offers, Dated: April 15, 2019.

Enhanced Functionality: Financial Aid > Awards > Make Selection > Financial Aid Worksheet – Phone
The title on this report has been changed from ‘Financial Aid Award Worksheet Phone’ to ‘Financial Aid Worksheet – Phone’ to comply with the Federal Student Aid Announcement, Subject: Recommendations: What Postsecondary Institutions Should Work To Avoid When Issuing Financial Aid Offers, Dated: April 15, 2019.

Enhanced Functionality: Financial Aid > Awards > Make Selection > Financial Aid Worksheet without Budget
The title on this report has been changed from ‘Financial Aid Award Worksheet without Budget to ‘Financial Aid Worksheet without Budget’ to comply with the Federal Student Aid Announcement, Subject: Recommendations: What Postsecondary Institutions Should Work To Avoid When Issuing Financial Aid Offers, Dated: April 15, 2019.

Enhanced Functionality: Financial Aid > Financial Aid Report Selection > Misc. Tab > FA Custom List 1 Filter
This functionality has been moved to the Financial Aid > Financial Aid Report Selection > Other tab.

Enhanced Functionality: Financial Aid > Financial Aid Report Selection > Misc. Tab > FA Custom List 2 Filter
This functionality has been moved to the Financial Aid > Financial Aid Report Selection > Other tab.

Accounting Module:

New Functionality: Accounting > Misc Batch
Added functionality that will now display deleted batches with deleted batch detail.

New Functionality: Accounting > Accounting Report Selection > Misc. Tab > FERPA Block Filter
A new filter for ‘FERPA Block’ has been added with options for Y/N/Not Set.

Enhanced Functionality: Word Merge > WordMergePaymentBatch.txt
The list of available merge fields has been enhanced to include ‘DetailDescription’. Users will need to delete the schema.ini file prior to being able to see this new merge field.

Placement Module:

New Functionality: Placement > Student Placement > Student Jobs Tab > SOC Code
A field for ‘SOC Code’ has been added to allow this information to be documented for each job.

New Functionality: Placement > Placement Report Selection > Other Tab > FERPA Block Filter
A new filter for ‘FERPA Block’ has been added with options for Y/N/Not Set.

Enhanced Functionality: Placement > Student Placement > Student Jobs Tab
The Student Jobs tab has been enhanced so that when a new job is entered and marked as ‘Current Job = Y’ all other existing jobs will be changed to ‘Current Job = N’.

Enhanced Functionality: Placement > Placement Master > Placement Verification Source
The Placement Verification Source list has been updated to sort by ‘Active’ Y/N.

Reports Module:

New Report: Reports > Registrar > Course Fees
This new report has been added to display the Registrar > Registrar Master > Course Master > Course Fees data.

New Report: Reports > Accounting > AR Transaction Detail – Option
This new report has been added to allow the user to select which AR Transaction Detail option to include on the report.

New Report: Reports > Accounting > AR Misc Batches
This new report has been added to display misc batch summary details by a selected date range.

New Report: Reports > School > Gainful Employment > GE Disclosure > Net Price Calculator
This new report has been added to assist institutions in compiling information for Step 3, Table 2: Grants and Scholarships for Full-time, First-time Undergraduate Students. https://nces.ed.gov/ipeds/netpricecalculator/#/

New Report: Reports > School > Gainful Employment > GE Disclosure > GE Disclosure 2019
This new report has been added to assist institutions in meeting 2019 Gainful Employment Disclosure requirements by program detailing program length, program cost and median loan debt. https://ifap.ed.gov/eannouncements/050919GEAnnounce119Release2019GEDisclosureTemplate.html

New Report: Reports > Accrediting > ACICS > ACICS PVP
This new report has been added to assist institutions in compiling graduate placement information for ACICS based on job title, skills or benefit of the training received. http://www.acics.org/accreditation/content.aspx?id=5715

New Report: Reports > Accrediting > DEAC > DEAC Annual Report > Enrollment
This new report has been added to support DEAC annual reporting for section 2a.Enrollment.

New Report: Reports > Accrediting > DEAC > DEAC Annual Report > New Student Enrollment
This new report has been added to support DEAC annual reporting for section 2b.New Student Enrollment.

New Report: Reports > Accrediting > DEAC > DEAC Annual Report > Program Totals
This new report has been added to support DEAC annual reporting for section 3a.Program totals by Credential Level.

New Report: Reports > Accrediting > DEAC > DEAC Annual Report > Program Graduate Outcomes
This new report has been added to support DEAC annual reporting for section 3b.Program Graduate Outcomes.

New Report: Reports > Accrediting > DEAC > DEAC Annual Report > Program Withdrawals
This new report has been added to support DEAC annual reporting for section 3c.Program Withdrawals.

New Report: Reports > Accrediting > DEAC > DEAC Annual Report > Graduation Rates (Degree Programs)
This new report has been added to support DEAC annual reporting for section 4.Degree Program Grad Rate.

New Report: Reports > Accrediting > DEAC > DEAC Annual Report > Completion Rates (Non-Degree Programs)
This new report has been added to support DEAC annual reporting for section 5.NonDegree Program Completion.

New Report: Reports > Accrediting > DEAC > DEAC Annual Report > State Authorization
This new report has been added to support DEAC annual reporting for section 7.State Auth Dist Ed.

New Functionality: Reports > Accrediting > DEAC > DEAC Annual Report
Functionality has been added to support DEAC annual reporting requirements.

Enhanced Report: Reports > Registrar > Attendance Reports > Attendance – Course Offering 2 Weeks
This report has been enhanced with reformatted dates to show the week of, then the number dates and then the day of the week.

Enhanced Report: Reports > Registrar > Course Offering Info > Course Offering Info Report Options
This report has been enhanced to add ‘Optional Data’ fields for Course Status, Units, FA Units and Hours.

Enhanced Report: Reports > Placement > Placement Student Events
The title on this report has been updated to ‘Placement Student Events By Date’.

Enhanced Functionality: Reports > Accrediting > BPPE > School Performance Reports > Requirements
A button for ‘Requirements’ has been added to display all of the locations within Diamond associated with the results in the BPPE reports.

Enhanced Functionality: Reports > Accrediting > BPPE > School Performance Reports
These reports have been enhanced to include a toolbar with Page Setup, Print, Export and Close options.

Enhanced Functionality: Reports > Accrediting > BPPE > School Performance Reports > Datasheet Details
These datasheets have been enhanced to only include data matching the associated reports.

Admin Tools:

New Report: Admin Tools > Master > Other School Master > Student List
This new report has been added to display the students associated with each school.

New Functionality: Admin Tools > Master > School Master > User Defined Fields > Admissions: Enroll Leads > Update FERPA to Y if blank
When set to ‘Y’ the FERPA Block field will automatically be updated to ‘Y’ upon enrollment if blank.

New Functionality: Admin Tools > Master > School Master > User Defined Fields > Admissions: Enroll Requirements
State and Zip Code have been added to the list of items available for the school to mark required in Admissions when the prospective student is changed to the ‘Enrolled’ status.

New Functionality: Admin Tools > Master > School Master > User Defined Fields Tab > Admissions: Misc > SARA Authorization
New ‘Y/N’ setting has been added to display a warning message when a student is enrolled from Admissions to Registrar and resides in a State not authorized under NC SARA guidelines.

New Functionality: Admin Tools > Master > Campus Master > ACICS School Number
A field for ‘ACICS School Number’ has been added to allow this information to be documented for each campus.

New Functionality: Admin Tools > Master > Other School Master > Student Count
A student count has been added to display the number of students associated with each school.

Enhanced Functionality: Admin Tools > Master > School Master > User Defined Fields Tab > Registrar: Attendance > Timeclock Import Type: Nevada
The condition allowing only a maximum 9.5 hours per day has been removed per the State of Nevada.

Enhanced Functionality: Admin Tools > Master > School Master > User Defined Fields Tab > School: Misc > Database Type
The option MDB has been removed and the options SQL 2012, SQL 2014, SQL 2016, SQL 2017 and SQL 2019 have been added.

Enhanced Functionality: Admin Tools > Master > School Master > Student Header
Enhanced code so headers in boxes 4-9 will now grow if data exceeds the designated field space.

Enhanced Functionality: Admin Tools > Employees > Employee Report Selection > Main Tab > Department Filter
The Department filter has been enhanced to sort in ascending order.

Bug Fixes:

Admissions > New Lead > Duplicate
This update addresses an issue where the shortcut button was not automatically opening the applicable record.

Registrar > Student Master > History Tab > Create New Enrollment
This update addresses an error being displayed after the First Term Date was selected.

Registrar > Student Master > Satisfactory Progress Tab
This update addresses an issue where not all SAP Types were displaying data.

Financial Aid > Financial Aid Report Selection > Make Selection > NSLDS Enrollment Submittal
The NSLDS Enrollment Submittal menu item has been removed since it was no longer associated with any functionality.

Placement > Student Placement > Placement Notes
This update addresses an issue preventing a Note Type from being edited.

Placement > Placement Report Selection > Make Selection > Placement Student Events By Date
This update addresses an issue keeping this report from generating and the title has been updated to ‘Placement Student Events By Date’.

Placement > Placement Report Selection > Make Selection > Placement Student Letters
This update addresses an issue where the mail merge was generating for the student last populated in Placement > Student Placement instead of the students being selected.

Reports > School > Gainful Employment > GE Disclosure > GE Reporting
The GE Reporting menu item has been renamed to GE Reporting OLD and replaced with the updated Reports > School > Gainful Employment > GE Spreadsheet Submittal.

Reports > School > Gainful Employment > GE Disclosure > Grants and Scholarship
This update removes the ‘$’ from the EFC categories.

Reports > Accrediting > BPPE > School Performance Reports > Federal Student Loan Debt Enrolled
This update addresses a calculation issue in the percentages displayed on this report.

Reports > Accrediting > BPPE > School Performance Reports > Federal Student Loan Debt Graduated
This update addresses a calculation issue in the percentages displayed on this report.

Schedule a Demo


>