Version Release Notes2018-10-20T20:20:25+00:00

DiamondSIS Core Version Release Notes

Version # 2.005 Release Date 10/19/18

Admissions Module

New Report: Admissions > Admission Master > Lead Source Master

Within the Print button a new report has been added that will display Lead Source information.

Enhanced Report: Admissions > Leads > Make Selection > Lead Question Answer

This report has been enhanced to include a line between each question and corresponding answer.

Enhanced Functionality: Admissions > Admissions Rep Daily Tasks

An option to sort by Lead Entry Date from oldest to newest has been added.

Enhanced Functionality: Admissions > Consolidate Lead

Functionality has been enhanced to require the user to choose both a record to keep and a record to consolidate before being able to proceed.

Enhanced Functionality: Admissions > Admission Master > Admissions Rep List

The Admissions Rep List has been enhanced to sort by ‘Available’ Y/N then by ‘Name’ in ascending order.

Enhanced Functionality: Admissions > Admission Master > Lead Status Master

The Lead Status Master has been enhanced to disable edits to the ‘Enrolled’, ‘InRegistrar’ and ‘Lead’ statuses and sort by ‘Active’ Y/N then by ‘Status’ in ascending order.

Enhanced Functionality: Admissions > Admission Master > Lead Source Cost Master

The Lead Source Cost Master has been enhanced to sort by ‘Lead Source’ in ascending order.

Enhanced Functionality: Admissions > Admission Master > Lead Contact Source

The Lead Contact Source Master has been enhanced to sort by ‘Active’ Y/N then by ‘Source’ in ascending order.

Enhanced Functionality: Admissions > Admission Master > Lead Task Master

The Lead Task Master has been enhanced to disable edits to the ‘Enrolled’ and ‘Leads’ tasks and sort by ‘Active’ Y/N then by ‘Task’ in ascending order.

Enhanced Functionality: Admissions > Admission Master > Lead Custom List

The Lead Custom List Master has been enhanced to sort by ‘Custom List’ in ascending order.

Enhanced Functionality: Admissions > Admission Master > Lead Questionnaire Master

The Lead Questionnaire Master has been enhanced to sort by ‘Active’ Y/N then by ‘Sort Order’ then by ‘Questions’ in ascending order.

Registrar Module

New Report: Registrar > Student Master > Reports > Transcripts > Transcript List By Enrollment – No Term Dates

This report has been added to show transcript details by enrollment without term dates.

New Report: Registrar > Student Report Selection > Select > Transcripts > Transcript List Enrollment – No Term Dates

This report has been added to show transcript details by enrollment without term dates.

New Functionality: Registrar > Student Report Selection > Academics tab

A new filter for Course Offering Sessions has been added.

New Functionality: Registrar > Registrar Master > Program Master > Program Fees tab

Additional column has been added for Housing category to coincide with the housing statuses reported on the FAFSA/ISIR. For Budget Only Items a Housing category must also be assigned.

Enhanced Report: Registrar > Student Master > Reports > Transcripts > Transcript List By Enrollment

This report has been enhanced to reduce the font of the Current Enrollment and Student Transcript Totals.

Enhanced Report: Registrar > Student Report Selection > Select > Attendance > Student Attendance Summary

This report has been enhanced to run faster and include an option to group by All Enrollments or Current Enrollment by program.

Enhanced Report: Registrar > Student Report Selection > Select > Attendance > Month Detail

This report has been enhanced to include the institutions name, logo and report title.

Enhanced Report: Registrar > Student Report Selection > Select > IPEDS > 1 – Program, Gender, Ethnicity

The layout for this report has been updated from Landscape to Portrait orientation.

Enhanced Report: Registrar > Student Report Selection > Select > Transcripts > Transcript List Enrollment

This report has been enhanced to reduce the font of the Current Enrollment and Student Transcript Totals.

Enhanced Report: Registrar > Student Report Selection > Select > Other Reports > Sign Off Sheet

This report has been enhanced to allow for a customized title and signature line. Options can be modified under Admin Tools > Master > School Master > User Defined Fields > Registrar: Misc 2 > Sign Off Sheet Signature Line and Sign Off Sheet Title.

Enhanced Report: Registrar > Student Enrollment Selection > Select > IPEDS > 1 – Program, Gender, Ethnicity

The layout for this report has been updated from Landscape to Portrait orientation.

Enhanced Functionality: Registrar > Student Master > Demographics tab

The label on the ‘IPEDS Ethnic’ field has been updated to ‘IPEDS Ethnicity’.

Enhanced Functionality: Registrar > Student Master > Demographics tab

The label on the ‘Drivers Lic.’ field has been updated to ‘Drivers License’.

Enhanced Functionality: Registrar > Student Master > History tab

A lock has been added to the Expected Grad Date field which can be password protected by navigating to Admin Tools > Master > School Master > User Defined Fields > School: Other > Expected Grad Date Edit Password.

Enhanced Functionality: Registrar > Student Program Course Enrollment

This screen has been enhanced to include First Term Date and Program.

Enhanced Functionality: Registrar > Consolidate Student

Functionality has been enhanced to require the user to choose both a record to keep and a record to consolidate before being able to proceed.

Enhanced Functionality: Registrar > Registrar Master > Program Master > Program Fees tab

Tuition and Budget Total has been added to this location.

Enhanced Functionality: Registrar > Student Report Selection > Select > Academics > Program Course Completion Progress

An option to ‘Show data grid’ has been added which will display all program courses since report max is 15 courses.

Enhanced Functionality: Registrar > Student Report Selection > Select > IPEDS > Student IPED Units

An option to execute this report by Student First Term Date has been added.

Enhanced Functionality: Registrar > Registrar Master > Program Group Master

The Program Group Master has been enhanced to sort by ‘Program Group’ in ascending order.

Enhanced Functionality: Registrar > Registrar Master > Program Degree/Certificate Type Master

The Program Degree/Certificate Type Master has been enhanced to sort by ‘Item’ in ascending order.

Enhanced Functionality: Registrar > Registrar Master > Program Course Type Master

The Program Course Type Master has been enhanced to sort by ‘Item’ in ascending order.

Enhanced Functionality: Registrar > Registrar Master > Course Offering Setup

The Course Offering Setup has been enhanced to sort by ‘Term’ in descending order.

Enhanced Functionality: Registrar > Registrar Master > Course Group Master

The Course Group Master has been enhanced to sort by ‘Course Group’ in ascending order.

Enhanced Functionality: Registrar > Registrar Master > Course Type Master

The Course Type Master has been enhanced to sort by ‘Course Type’ in ascending order.

Enhanced Functionality: Registrar > Registrar Master > Course Offering Status Master

The Course Offering Status Master has been enhanced to sort by ‘Status’ in ascending order.

Enhanced Functionality: Registrar > Registrar Master > Course Offering Student Status Master

The Course Offering Student Status Master has been enhanced to sort by ‘Status’ in ascending order.

Enhanced Functionality: Registrar > Registrar Master > Event Types

The Event Types Master has been reformatted to be consistent with other masters and enhanced to sort by ‘Active’ Y/N then by ‘Event Types’ in ascending order.

Enhanced Functionality: Registrar > Registrar Master > Event Other

The Event Other Master has been enhanced to sort by ‘Active’ Y/N then by ‘Event Other’ in ascending order.

Enhanced Functionality: Registrar > Registrar Master > Student Status Master

The Student Status Master has been enhanced to disable edits to the ‘Active’ and ‘FutureStart’ statuses and sort by ‘Active’ Y/N then by ‘Status’ in ascending order.

Enhanced Functionality: Registrar > Registrar Master > Student Name Suffix Master

The Student Name Suffix Master has been enhanced to sort by ‘Item’ in ascending order.

Enhanced Functionality: Registrar > Registrar Master > Grade Book Type Master

The Grade Book Type Master has been enhanced to sort by ‘Sort Order’ then ‘Grade Book Type’ in ascending order.

Enhanced Functionality: Registrar > Registrar Master > Grade Book Code Master

The Grade Book Code Master has been enhanced to sort by ‘Active’ Y/N then ‘Code’ in ascending order.

Enhanced Functionality: Registrar > Registrar Master > Grade Book Program Requirements

The Grade Book Program Requirements has been enhanced to sort by ‘Program’ then ‘Code’ in ascending order.

Enhanced Functionality: Registrar > Registrar Master > Grade Book Student Info Master

The Grade Book Student Info Master has been enhanced to sort by ‘Item’ in ascending order.

Enhanced Functionality: Registrar > Registrar Master > Note Type Master

The Note Type Master has been enhanced to disable edits to the ‘Warning’ note and sort by ‘Active’ Y/N then by ‘Description’ in ascending order.

Enhanced Functionality: Registrar > Registrar Master > Note Status Master

The Note Status Master has been enhanced by removing the ‘ID’ column and updated to sort by ‘Active’ Y/N then by ‘Description’ in ascending order.

Enhanced Functionality: Registrar > Registrar Master > Student Contact Type Master

The Student Contact Type Master has been enhanced to sort by ‘Item’ in ascending order.

Enhanced Functionality: Registrar > Registrar Master > Student Relationship Master

The Student Relationship Master has been enhanced to sort by ‘Item’ in ascending order.

Enhanced Functionality: Registrar > Registrar Master > Transcript Group Master

The Transcript Group Master has been enhanced to sort by ‘Item’ in ascending order.

Enhanced Functionality: Registrar > Registrar Master > Transfer Status Master

The Transfer Status Master has been enhanced to sort by ‘Status’ in ascending order.

Financial Aid Module

New Functionality: Financial Aid > Awards > Financial Aid Worksheet tab

Functionality has been added to automatically refresh the screen when navigating to another tab within Financial Aid > Awards.

New Functionality: Financial Aid > Awards > Package tab

Functionality has been added to automatically refresh the screen when navigating to another tab within Financial Aid > Awards. 

Enhanced Functionality: Financial Aid > Awards > Estimated Other Fees

The Estimated Other Fees tab has been enhanced to include a Total, Budget Only Total and Tuition & Budget Total.

Enhanced Functionality: Financial Aid > Awards > Package tab

Drop down menu for FA Advisor has been added to this location.

Enhanced Functionality: Financial Aid > Student Financial Aid > Student Financial Aid tab

Code has been enhanced to not update the Financial Aid Dates upon enrollment from Lead to Registrar if a date already exists as long as the Admin Tools > Master > School Master > User Defined Fields > Admissions: Enroll Leads > Update FA Dates only if blank field is set to ‘Y.

Enhanced Functionality: Financial Aid > Student Financial Aid > Student Financial Aid tab

For institutions who are not importing ISIRs, fields required for packaging have now been labeled in blue for easy identification. (Award Year, Academic Year Begin and End Date, Updated, COA Category, EFC No., Automatic Zero EFC, Dependent Status, FA Advisor, Student Income and Parent Income).

Enhanced Functionality: Financial Aid > Student Financial Aid > Get ISIR Data > Select ISIR File Screen

This screen has been enhanced to show the Transaction Number for each ISIR record received.

Enhanced Functionality: Financial Aid > FA Master > Document Code Master

The Document Code Master has been enhanced to sort by ‘Active’ Y/N then ‘Document Code’ in ascending order.

Enhanced Functionality: Financial Aid > FA Master > Document Status Master

The Document Status Master has been enhanced to sort by ‘Active’ Y/N then ‘Document Status Code’ in ascending order.

Enhanced Functionality: Financial Aid > FA Master > Funding

The Funding Master has been enhanced to sort by ‘Active’ Y/N then ‘Funding Code’ in ascending order.

Enhanced Functionality: Financial Aid > FA Master > Servicer Master

The Servicer Master has been enhanced to sort by ‘Item’ in ascending order.

Enhanced Functionality: Financial Aid > FA Master > Guarantor Master

The Guarantor Master has been enhanced to sort by ‘Item’ in ascending order.

Enhanced Functionality: Financial Aid > FA Master > FA Note Type Master

The FA Note Type Master has been enhanced to disable edits to the ‘Warning’ note, removing the ‘ID’ column and updated to sort by ‘Active’ Y/N then by ‘Description’ in ascending order.

Enhanced Functionality: Financial Aid > FA Master > FA Note Status Master

The FA Note Status Master has been enhanced by removing the ‘ID’ column and updated to sort by ‘Active’ Y/N then by ‘Description’ in ascending order.

Enhanced Functionality: Financial Aid > FA Master > FA Student Custom List Master

The FA Student Custom List Master has been enhanced to sort ‘Custom List’ in ascending order.

Accounting Module

Enhanced Functionality: Accounting > Student Ledger

The ‘Balance’ column on the student ledger tab has been shaded for easier identification.

Enhanced Functionality: Accounting > Accounting Master > AR Ledger Codes for DiamondPAY

The AR Ledger Codes for DiamondPAY Master has been enhanced to sort ‘Transaction Code’ in ascending order.

Enhanced Functionality: Accounting > Accounting Master > AR Payment Type Master

The AR Payment Type Master has been enhanced to sort by ‘Active’ Y/N then ‘Payment Type’ in ascending order.

Enhanced Functionality: Accounting > Accounting Master > AR Fee Type Master

The AR Fee Type Master has been enhanced to sort by ‘Active’ Y/N then ‘Fee Type’ in ascending order.

Enhanced Functionality: Accounting > Accounting Master > Accounting Note Type

The Accounting Note Type Master has been enhanced to disable edits to the ‘Warning’ note and sort by ‘Active’ Y/N then by ‘Description’ in ascending order.

Enhanced Functionality: Accounting > Accounting Master > Accounting Note Status

The Accounting Note Status Master has been enhanced by removing the ‘ID’ column and updated to sort by ‘Active’ Y/N then by ‘Description’ in ascending order.

Placement Module

New Report: Placement > Company Report Selection > Make Selection > Placement Company Events

This report has been added to display Company, Event Date, Follow Up, Employee and Event Type.

New Functionality: Placement > Placement Enrollment Selection > Make Selection > Placement Student Status Change

New functionality has been added to allow the user to mass update the Placement Status field located on the Registrar > Student Master > History tab and Placement > Student Placement > Student Info tab.

Enhanced Functionality: Placement > Placement Master > Placement Type

The Placement Type Master has been updated to sort by ‘Active’ Y/N then by ‘Type’ in ascending order.

Enhanced Functionality: Placement > Placement Master > Placement Company Status

The Placement Company Status Master has been updated to sort by ‘Active’ Y/N then by ‘Status’ in ascending order.

Enhanced Functionality: Placement > Placement Master > Placement Company Event Type

The Placement Company Event Type Master has been updated to sort by ‘Active’ Y/N then by ‘Event Code’ in ascending order.

Enhanced Functionality: Placement > Placement Master > Placement Student Status

The Placement Student Status Master has been updated to sort by ‘Active’ Y/N then by ‘Status’ in ascending order.

Enhanced Functionality: Placement > Placement Master > Placement Student Event Type

The Placement Student Event Type Master has been updated to sort by ‘Active’ Y/N then by ‘Event Code’ in ascending order.

Enhanced Functionality: Placement > Placement Master > Placement Student Event Status

The Placement Student Event Status Master has been updated to sort by ‘Active’ Y/N then by ‘Event Status’ in ascending order.

Enhanced Functionality: Placement > Placement Master > Placement Student Event Other

The Placement Student Event Other Master has been updated to sort by ‘Active’ Y/N then by ‘Event Other’ in ascending order.

Enhanced Functionality: Placement > Placement Master > Placement Student Note Type

The Placement Student Note Type Master has been enhanced to disable edits to the ‘Warning’ note, removing the ‘ID’ column and updated to sort by ‘Active’ Y/N then by ‘Description’ in ascending order

Enhanced Functionality: Placement > Placement Master > Placement Student Note Status

The Placement Student Note Status Master has been enhanced by removing the ‘ID’ column and updated to sort by ‘Active’ Y/N then by ‘Description’ in ascending order.

Default Module

Enhanced Functionality: Default > Default Master > Default Status Master

The Default Status Master has been updated to sort by ‘Status’ in ascending order.

Enhanced Functionality: Default > Default Master > Default School Master

The Default School Master has been updated to sort by ‘School Name’ in ascending order.

Enhanced Functionality: Default > Default Master > Default Type Master

The Default Type Master has been updated to sort by ‘Type’ in ascending order.

Enhanced Functionality: Default > Default Master > Default Source Master

The Default Source Master has been updated to sort by ‘Source’ in ascending order.

Enhanced Functionality: Default > Default Master > Default Note Type Master

The Default Note Type Master has been enhanced by removing the ‘ID’ column and updated to sort by ‘Active’ Y/N then by ‘Description’ in ascending order.

Enhanced Functionality: Default > Default Master > Default Note Status Master

The Default Note Status Master has been updated to sort by ‘Active’ Y/N then by ‘Description’ in ascending order.

Reports Module

New Report: Reports > Registrar > Students by Course

This report has been added to show students associated with a course within a selected date range.

New Report: Reports > Financial Aid > FA Packaging Summary – Leads

This report has been added to show the FA Packaging Summary for Leads by selected Start Date Range.

New Report: Reports > Accrediting > NACCAS > NACCAS Reports Setup Screen > Annual Report Cohort Grid

This new report option has been added to meet NACCAS 2017 annual reporting requirements and is available in datasheet view.

New Report: Reports > Accrediting > NACCAS > NACCAS Reports Setup Screen > Exempted Students List

This new report option has been added to meet NACCAS 2017 annual reporting requirements and is available in datasheet view.

New Report: Reports > Accrediting > NACCAS > NACCAS Reports Setup Screen > Cohort Review Grid

This new report option has been added to give institutions the option to review their entire NACCAS cohort by selected calendar year and is available in datasheet view.

Enhanced Report: Reports > Registrar > Attendance Reports > Student Attendance Summary

This report has been enhanced to run faster and include an option to group by All Enrollments or Current Enrollment by program as well as display Student ID.

Enhanced Report: Reports > Accounting > Past Due

This report has been enhanced to include the student’s email address.

Enhanced Report: Reports > Placement > Open Jobs 2

This report has been enhanced to include Job Description, Placement Advisor, Employment, Benefits, Pay Amount, and Weekly Hours.

Admin Tools

Enhanced Report: Admin Tools > Master > Room Master > Report button

This report has been enhanced to include the institutions name and logo.

Enhanced Report: Admin Tools > Master > Room Master > Data button

This data view has been enhanced to include a close option and to remove ‘RoomNo’ since that column was not displaying the actual room number.

Enhanced Functionality: Admin Tools > Master > School Contacts

The School Contacts Master has been updated to sort by ‘Active’ Y/N then by ‘Name’ in ascending order.

Enhanced Functionality: Admin Tools > Master > School Contacts Group Master

The School Contacts Group Master has been updated to sort by ‘Group Description’ in ascending order.

Enhanced Functionality: Admin Tools > Master > Grade Master

The Grade Master has been updated to sort by ‘Active’ Y/N then by ‘Grade’ in ascending order.

Enhanced Functionality: Admin Tools > Master > Room Master

The Room Master has been updated to sort by ‘Room’ in ascending order.

Enhanced Functionality: Admin Tools > Master > Drop Reason Master

The Drop Reason Master has been updated to sort by ‘Drop Code’ in ascending order.

Enhanced Functionality: Admin Tools > Master > Session Master

The Session Master has been updated to sort by ‘Active’ Y/N then by ‘Code’ in ascending order.

Enhanced Functionality: Admin Tools > Master > Session Times

The Session Times Master has been updated to sort by ‘Session No’ in ascending order.

Enhanced Functionality: Admin Tools > Master > Trigger Master

The Trigger Master has been updated to sort by ‘Active’ Y/N then by ‘Trigger’ in ascending order.

Enhanced Functionality: Admin Tools > Master > Highest Level of Education Master

The Highest Level of Education Master has been updated to sort by ‘Highest Level of Education’ in ascending order.

Enhanced Functionality: Admin Tools > Diamond SIS User Management

Enhanced functionality has been added to mark users as ‘Active’ or ‘Inactive’. Users marked as ‘Inactive’ in this location will not be able to log into Diamond SIS.

Enhanced Functionality: Admin Tools > Employees > Employee Master

The Employee Master has been updated to sort by ‘Active’ Y/N and display the status in the Employee drop down list.

Enhanced Functionality: Admin Tools > Employees > Employee Master > Employee tab > Instructor Portal field

Enhanced functionality has been added to display the Employees associated Web Role set under Admin Tools > Diamond SIS User Management. The DSIS User field must be accurately populated for the data to display.

Enhanced Functionality: Admin Tools > Employees > Employee Note Status

The Employee Note Status Master has been enhanced by removing the ‘ID’ column and updated to sort by ‘Active’ Y/N then by ‘Description’ in ascending order.

Enhanced Functionality: Admin Tools > Employees > Employee Note Type

The Employee Note Type Master has been enhanced by removing the ‘ID’ column and updated to sort by ‘Active’ Y/N then by ‘Description’ in ascending order.

Enhanced Functionality: Admin Tools > Employees > Consolidate Employee

Functionality has been enhanced to require the user to choose both a record to keep and a record to consolidate before being able to proceed.

Enhanced Functionality: Admin Tools > Employees > Department Master

The Department Master has been reformatted to be consistent with other masters and enhanced to disable edits to the ‘Admissions’ and ‘Faculty’ departments and sort by ‘Description’ in ascending order.

Enhanced Functionality: Admin Tools > Employees > SOC Code Master

The SOC Code Master has been updated to sort by ‘Active’ Y/N then by ‘SOC Code’ in ascending order.

Bug Fix

Admissions > Leads > Other tab > Student Tests

This update addresses an issue where double clicking the Passed field was not changing values from ‘Y’ or ‘N’.

Admissions > Leads > Other tab > Student Tests

This update addresses an issue where double clicking the Date field was not presenting the calendar option.

Registrar > Student Master > Other tab > Student Tests

This update addresses an issue where double clicking the Passed field was not changing values from ‘Y’ or ‘N’.

Registrar > Student Master > Other tab > Student Tests

This update addresses an issue where double clicking the Date field was not presenting the calendar option.

Registrar > Student Report Selection > Select > Academics > Program Course Progress Associated Enrollments

This update addresses a ‘Campus Name’ error when reports were executed if Campus was in the student header.

Registrar > Student Report Selection > Select > Student Schedules > Class Schedule All Terms Other

This report option has been removed since it was no longer associated with any functionality.

Financial Aid > Awards > Leads > Make Selection > Financial Aid Award Letter – Not Approved

This update addresses an issue that was causing errors when generating this report.

Financial Aid > FA Master > SSCR Status Master

This update addresses an issue that was causing an error upon menu item execution when all Current Status Codes were not set.

Reports > Registrar > Attendance Reports > Monthly Analysis by Student 2

This update addresses an issue where the report was displaying attended hours on both rows instead of attended and scheduled.

Reports > Accrediting > NACCAS > NACCAS Reports Setup Screen > Completion Detail Report

This update addresses an issue where a student with multiple enrollments in different Program Groups were not displaying properly in the report.

Reports > Accrediting > NACCAS > NACCAS Reports Setup Screen > Placement Detail Report

This update addresses an issue where a student with multiple enrollments in different Program Groups were not displaying properly in the report.

Reports > Accrediting > NACCAS > NACCAS Reports Setup Screen > Licensure Detail Report

This update addresses an issue where a student with multiple enrollments in different Program Groups were not displaying properly in the report.

Reports > Accrediting > NACCAS > NACCAS Reports Setup Screen > Outcome Report

This update addresses an issue where a student with multiple enrollments in different Program Groups were not displaying properly in the report.

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